Environmental Meeting Coordinator
Lexington Office
The conference group has an immediate need for a full-time meeting coordinator working out of the Lexington, MA headquarters. The position is a junior to mid-level staff position.
QUALIFICATIONS:
Minimum of 3 years administrative support and meeting planning experience required.
Superior organizational skills, combined with strong written and oral communication skills.
Strong MS Office skills including Access, Excel, Power Point, and Word.
Detail-oriented, while also able to keep the big picture in mind.
Experience setting up lap tops for presentation and operation of audiovisual equipment needed for various types of meetings.
Experience with basic HTML code helpful.
Experience with Go-to-Meeting and other Webinar software a plus.
Strong time management and follow-up skills.
Ability to travel for 2-5 days at a time to meeting locations.
Exhibit coordination experience a plus.
Scientific background a plus.
RESPONSIBILITIES:
Conduct hotel searches and vendor negotiations.
Assist with the coordination of hotel arrangements, meeting room, and audiovisual equipment logistics.
Assist in development ad distribution of meeting publicity materials.
Coordinate speaker participation and assist with travel arrangements.
Coordinate and conduct meeting registration and participant liaison.
Perform data entry and update/maintain multiple databases.
Coordinate with exhibitors and vendors and track billing.
Prepare and ship meeting materials.
Provide onsite support for registration, hotel arrangements, audiovisual equipment, and other logistics.
Coordinate post-meeting follow-up.
How to Apply:
You can email to resumes-lex@erg.com and include Attn: LEXKS0729102A11 in the subject line of your email. You may also mail or fax the appropriate documents to the Attention of LEXKS0729102A11. Click here for mail and fax information. No phone calls please.
